Advancing the status of women through financial support in the final phase of their doctoral programs.

It's time to start planning.

Fellowship Board Calendar

Below is a partial list of Fellowship Board duties and responsibilities. It serves as a timeline of the application and interview process to award Fellowship Grants. 


  • 1st Fellowship Meeting (post-conference)
  • Introductions of new board
  • Post Mortem on Conference as needed
  • President gives out planning dates for next year
  • Officers may be named (secretary) 


  • In the even years, the new Biennium starts.
  • Review updated Bylaws
  • Review Procedures for updates
  • Make introductions to new club presidents


  • 2nd Board Meeting on the second weekend 
  • Confirmation of Officers - Secretary
  • Budget and fundraising goals
  • Set Dates, Meeting locations, and Objectives
  • District Meeting Plans (raffle)
  • Theme for Games and/or opportunities set and rules 

September - October

  • District Meeting Planning
  • Raffle tickets/basket info sent to District Presidents
  • Districts pass on information about tickets/baskets at their RoundTable meeting with club reps
  • Directors receive checks for raffle
  • District Meetings are held
  • Directors attend and collect fellowship raffle tickets
  • Fellows are drawn/Baskets are drawn 

October - February

    • Prepares Fellowship applications
    • Research Eligible Universities and Contacts
    • Post Application Link on Website
    • Announce Fellowship Publicly
    • Collect Applications/Correspond with Applicants
    • Attend Club Meetings
    • Sell Fellowship/Award New Certificates
    • Sell Games and/or Opportunities for Conference
    • Do "Fun for Fellowship" Games in Feb


  • 3rd Fellowship Meeting (judging)
  • Read & score applications before board meeting
  • Choose applicants for Interviews 
  • interviews in Hawaii and California details   
  • President notifies selected applicants for interviews


4th Fellowship Meeting (interviews)
  • Interview applicants, score and pick winners
  • Decide quantity/amount of grants
  • Decide hosting assignment
  • Assign director tasks for conference
  • Create invitations for reception
  • Design program for Gala
  • History Update
  • Pictures/Entertainment

May - Conference!

  • pool unused games and/or opportunities  
  • Finalize party/dinner plans
  • Host reception for Fellows on Friday evening
  • Introduce winners at head table on Friday evening
  • Make report at Sat Fellowship business meeting
  • Sell games and/or opportunities and keep tabs on winners
  • Announce new Fellows (make new certs)
  • Plan for next year

Fellowship Board Resources

FRF Expense Voucher 

Submit this form along with receipts to the Fellowship President for approval.

Donation/Fellow Form

Clubs/Members use this form to send in donations to Fellowship or name a Fellow.

Fellow Levels

This flyer lists the Fellow Levels & crystals. 

Travel Policy

Reference the Founder Region travel policy for allowable & reimbursable expenses.

Fellowship Board Roster

The roster is password protected. Contact the Fellowship President for the password.

Fellowship Procedures

Review procedures for duties/responsibilities.

Fellowship Bylaws

Bylaws provide a set of rules that govern our organization.  

Fellowship President 

Position Description for Fellowship President.

Fellowship Treasurer

Position Description for Fellowship Treasurer.

Fellowship Directors

Position Description for Fellowship Directors.

New Member Form

Clubs complete this form and send to Rounder Region and Fellowship treasurers with dues.

Founder Region Dues Statement

Clubs complete this form annually and send to Founder Region and Fellowship treasurers with dues.

Monthly Pledge Form

Use this form to obtain Monthly Giving Pledge.

Fellow Certificates

Customize these forms for Fellow presentations. These certificates are not valid without the official seal.

Founder Region Calendar

Check the Region Calendar for board meetings, District Meetings & Conference dates.

Fellowship Presentation for Clubs

This presentation can be used for a club meeting.

"Fun for Fellowship" Calendar

This calendar can be used by clubs to raise funds for Fellowhsip.

Fellowship Trivia Bingo

Application Scoring Rubric

Use this form to score applications for our grant.
This form is password protected.

Director Quarterly Report  

Use this template for quarterly board meetings.

Director Year-end Report 

Use this template to create the year-end report for conference. 

Interview Scoresheet

Use this form to score the interviews.
This form is password protected.